How to Create an Agenda
CREATING AN AGENDA
IF YOU ARE CREATING AN AGENDA FOR THE BOARD OR EXECUTIVE COMMITTEE, GO TO THE CORRESPONDING GOOGLE DRIVE FOLDER:
IF YOU ARE CREATING AN AGENDA FOR ONE OF THE FOLLOWING COMMITTEES, GO THE CORRESPONDING GOOGLE DRIVE FOLDER:
IF YOU ARE CREATING AN AGENDA FOR ANY OTHER COMMITTEE, GO TO THE AD-HOC COMMITTEES GOOGLE DRIVE FOLDER:
Navigate to the appropriate folder (double-click to enter, just like you would on your computer’s file system):
Once inside the folder, you’re going to look for the last agenda in the list that is in Google Docs format (ignore pdfs, those should not be there!). You’ll know it’s a Google Doc file because it has the blue icon (seen in the image below). You want to make a copy of this, and then you’ll be editing that copy. Start by right-clicking on that file.
Once you right click, you'll see this dialogue box. You will select (as seen below) "Make a Copy".
Now there should be a copy of that agenda in the list. It’ll say “Copy of …” at the beginning of it. You’re going to be turning this into your new agenda. Start by right-clicking this file
From the dialogue box that comes up, you’re going to choose “Rename”.
Remove “Copy_of” from the beginning of the filename.
Change the numbers that represent the month and date (in this example, “02_14” = February 14th; we’re going to change this). So for instance, if the new meeting date will be on April 11th, we change it to “04_11”.
When the filename is changed the date should be at the beginning of the filename, which keeps the files (listed alphabetically) in proper chronological order. Always ensure the format is 4 digits for the year [underscore] 2 digits for the month [underscore] 2 digits for the date (as seen below). Click OK when you’re done.